14th EASTICA General Conference and Seminar in Tokyo



This year, the 14th General Conference and Seminar of EASTICA (hereinafter,"EASTICA 2019") will be held in Tokyo.
The theme of the conference is "Archives Today and Tomorrow: Prospering as a Diversity of Records Dramatically Increase". We are in the era of which the nature of records/information has been changing. They are generated and used in a variety of ways, with a gigantic volume and at a tremendous velocity due to the ever-evolving digital technology; and the technology which deals with the extreme amount of data has also changed our society. Given the situation, EASTICA 2019 will be the opportunity to discuss the shifting role of archives and archivists who confront these difficult circumstances.


 >>[ EASTICA 2019 flyer ](PDF format, 853 KB)
 >>[Go to the registration website]
 *Registration DEADLINE : 23:59 (JST), Friday, October 18, 2019

 *Cancellation Policy
 *For smooth operation of EASTICA 2019, its management is entrusted to the company cited below, under contract with the National Archives of Japan, organizer of EASTICA 2019.


 ♦Dates:November 25th (Mon) - 27th (Wed), 2019
 ♦Venue:Hotel Metropolitan Edmont Tokyo
 ♦Organizers:National Archives of Japan
                   East Asian Regional Branch of the International Council on Archives (EASTICA)


Keynote Speakers :
 Keynote 1
  Dr. Anthea Seles (ICA Secretary General)
 "A Brave New World: Artificial Intelligence and Archives"

 Keynote 2
  Mr. Laurence Brewer (Chief Records Officer, National Archives and Records Administration, US)
  "Transforming Records Management to Build the Digital Archives of Tomorrow"

 Keynote 3
  Prof. Takano Akihiko (National Institute of Informatics)
  "Can Digital Technology Open the Archives? --- The Impact of Japan Search"

  *Please note that Keynote titles are subject to change.

 Panel Discussion :
  Panelist : three Keynote speakers noted above
  Moderator : Prof. Sugimoto Shigeo (University of Tsukuba)


Keynote Speakers :
 The Sumida Hokusai Museum (Official Website )
 and
 Printing Museum, Tokyo (Official Website )


Program

DATE AM   PM EVENING
Nov.25
(Mon)
- EASTICA Executive Board Meeting -
Nov.26
(Tue)
Opening Ceremony
EASTICA General Conference
Lunch Session1 (Keynote1/Keynote2)
Session2 (Keynote3/Panel Discussion)
Dinner hosted by
National Archives of Japan
Nov.27
(Wed)
Session3(Country/Territory Report)
Closing Ceremony
Lunch Professional VisiFt Dinner hosted by
EASTICA

*Simultaneous interpretation between Japanese and English will be available for all sessions.

Registration Fee: 16,500 JPY


For more information, please refer to EASTICA 2019 flyer and the online registration website.


[How to Register]


Registration Deadline : 23:59 (JST), Friday, October 18, 2019
Registration Fee : 16,500 JPY
*Please make payment within one week after your registration.

The registration fee includes conference handouts and admission to all of the following programs :
  •Admission to all the program of EASTICA 14 th General Conference and Seminar on Nov. 26 and 27 (Except Executive Board Meeting on Nov. 25)
  •Conference handout

Please note that your registration will be completed after the payment of registration fee, when "admission ticket" will be sent to the registered address by e-mail. Please print out the admission ticket and present it to the Registration desk at the EASTICA venue.

Cancellation and modification should be proceeded on the registration website. Please check our cancellation policy as below relating to the refund after the cancellation of the Registration fee once payed.

Payment Method
Please make a payment by credit card (VISA/ MasterCard / JCB / Diners / NICOS) or bank transfer.


Invoice and Receipt
You can print out the invoice from the registration website. (payment : https://va.apollon.nta.co.jp/eastica2019/kessai)
Receipt will be issued at the Registration desk of the EASTICA venue.


Accommodation
Participants are given the privilege of staying at the Hotel Metropolitan Edmont Tokyo at the following special rates:

  A room with single occupancy : 17,200 JPY
  A room shared by two guests : 27,800 JPY (13,900 JPY per person)

 Room rates include breakfast, tax and service charges per night, and are only applicable to the bookings from November 25 to 27 (checkout on the 28th), made through the registration website. Bookings at the special rates are taken on a first-come-first-served basis and subject to availability.

 Full accommodation fees must be paid in advance. The registration and the accommodation fees can be paid together, but in either case, we will issue the receipts separately for the registration and for the accommodation fees.

 Cancellation and modification should be proceeded on the registration website. Cancellation fees will be charged from up to 20 days before the date of your stay in accordance with our cancellation policy. Please check our cancellation policy on the registration website.

 If you would like to extend your stay arriving before November 25 and/or leaving on November 29 or later, please contact the Hotel Metropolitan Edmont directly and make reservations (at their regular room rates) on your own.
 If you would like to stay at the hotel other than the Hotel Metropolitan Edmont, please arrange accommodation by yourself.

Cancellation Policy
Please check the cancellation policy before the registration.


Registration

 1. Cancellation and modification should be proceeded on the registration website.
 2. Until October 24, registration fee (16,500 JPY) once paid will be refunded after deducting the operation charge from this amount.
 3. From October 25 to November 8, partial fee (10,000 JPY) will be refunded after deducting the operation charge from this amount. The conference handouts will be sent to you at a later date.
 4. After November 11, registration fee (16,500 JPY) once paid will not be refunded. The conference handouts will be sent to you at a later date.
 *This policy is applied to the time when we receive your request according to the office hours of the Registration Secretariat 2019 (from 9:45 to 17:45 on weekdays, JST).
 *Your requests arriving after 17:45 on weekdays, or Saturdays, Sundays and holidays will be treated on the following business day

Accommodation
Cancellation and modification should be proceeded on the registration website. Cancellation fees will be charged in accordance with our cancellation policy from up to 20 days before the date of your stay.

Cancellation fees will be charged and deducted at the time of refund as follows:
 1. Up until 21days before the departure date----------------------------------No charge
 2. Up until 8 days before the departure date----------------------------------20% of the room charge
 3. Up until 2 days before the departure date----------------------------------30% of the room charge
 4. Up until 1 day before the departure date-----------------------------------40% of the room charge
 5. Before the departure time on the departure date--------------------------50% of the room charge
 6. Check-in date or no cancellation notice is received-----------------------100% of the room charge

Privacy Policy
Personal information collected through the registration and hotel booking process for EASTICA 2019 is used only for the purpose of organizing EASTICA 2019, responding to inquiries from applicants or sharing updated information with you. For smooth operation of EASTICA 2019, collection, storage, management, and handling of personal information related to EASTICA 2019 is entrusted to the company cited below, under contract with the National Archives of Japan, organizer of EASTICA 2019. The Company is responsible for treating properly your personal information and taking necessary security measures to protect it from unintended disclosure, lost, or defame.
Applicants may request correction or deletion of their personal information collected for EASTICA 2019. In this case, please contact the deposit company noted below.


>Registration Secretariat for EASTICA 2019
(Nippon Travel Agency Co., Ltd.)
11F, Toranomon-Marine Bldg., 3-18-19, Toranomon, Minato-ku, Tokyo 105-0001 Japan
Toranomon, Minato-ku, Tokyo 105-0001 Japan
TEL : +81-3-5402-6434 FAX : +81-3-3437-3955
E-mail : eastica2019[@]nta.co.jp

>For inquiries regarding the program:
National Archives of Japan
3-2 Kitanomaru Koen, Chiyoda-ku, Tokyo 102-0091
Tel : +81-3-3214-0641 Fax : +81-3-3212-8809
E-mail : eastica2019[@]archives.go.jp

UP

3-2 Kitanomaru Koen, Chiyoda-ku, Tokyo 102-0091
TEL:+81-3-3214-0637

Copyright©2007 NATIONAL ARCHIVES OF JAPAN. All Rights Reserved.