Executive Board Meeting 2006, Tokyo

Members of ICA Executive Board Meeting visiting the restoration room in the National Archives of Japan.

Question and Answer session at the Special Seminar. From left: Mr. Grange, Ms. Kgabi, Mr. Tale, and Mr. Albada

At the reception. From left: Mr. Kikuchi, Mr. Albada, Mr. Takeshi Erikawa (Vice-Minister for the Cabinet Office), Dr. Mikoletzky, Mr. Lawrence Repeta, Mr. Yasuo Fukuda (member of the House of Representatives) and Dr. Masaya Takayama (Senior Vice-President of the National Archives of Japan).

• - Hosted by the National Archives of Japan, the International Council on Archives (ICA) Executive Board Meeting was held in Tokyo, for the first time in Japan, from the 22nd to 25th May 2006. The event had 24 members from 18 countries/regions including Dr. Lorenz Mikoletzky (the President of ICA), Mr. Mitsuoki Kikuchi (the Vice-President of ICA), Mr. Didier Grange (the Vice-President of ICA), Mr. Joan Van Albada (the Secretary General of ICA) and Mr. Mao Fumin (the Director General of State Archives Administration of China).
  
  
• - In the meeting, Dr. Tomas Lidman (Director General of the National Archives of Sweden) was appointed as the new Treasurer, and Dr. Karel Velle (Director- General of Archives Generales du Royaume et Archives de l'Etat dans les Provinces), as the new Chair of the Audit Commission. The members also discussed on the issue of the rebuilding of revenue structure, establishment of strategic and business plan of ICA, and the means of selecting the Secretary-General designate, as well as the state of preparation of the International Congress on Archives 2008 to be held in Malaysia.
  
  
• - After the Executive Board Meeting, the National Archives of Japan organized the Special Seminar, "Archives in the World Today" on May the 25th Thursday from 13.30 pm to 16.45 pm at the Japan Foundation Conference Hall in Minato-ku, Tokyo, supported by the Japan Foundation. The seminar was started by Dr. Mikoletzky, the President of ICA. He made an introduction of the history and activities of ICA, which was followed by the thirty-minute lectures by the following four members from the Executive Board:
  
  

  Didier Grange

  ICA Vice-President Archiviste of Archives de la Ville de Geneve

  "Genesis and Evolution of a Young Institution: The Geneva City Archives"
  
  

  Kelebogile P. Kgabi

  President of ICA Eastern and Southern Africa Regional Branch Director of Botswana National Archives and Records Service

  "An Integrated Approach to the Management of Records with Archives: A Basis for Sound Archives Administration Services: The Case of Botswana"
  
  

  Setareki Tale

  President of ICA Pacific Regional Branch Government Archivist, National Archives of Fiji

  "Pacific Archives: Confronting Reality"
  
  

  Joan Van Albada

  ICA Secretary General

  "National Archives -the Bridge between the Past and Future"
  
  
  
• - Their lectures provided valuable overviews of municipal archives in Europe, and the national archival system in Africa and the Pacific region, which have seldom been introduced in Japan. Mr. Albada was the last speaker whose lecture reconsidered the term "Archives", and encouraged the development of archivists�f own awareness of their roll in the electronic information society. There were about 120 people in the audience, and some had active discussions with the speakers. The detailed contents of the Special Seminar will be reported in the next issue of our information journal, Archives (vol. 24).
  
  
• - After the Special Seminar, a reception took place in a hotel in Tokyo, where 100 people, including members of the Annual Meeting of Directors of Prefectural Archives and Ordinance-designated City Archives, deepened exchange with archivists from all over the world.